Booking Terms & Conditions

These terms and conditions form a legally binding contract between you and us. Please read them carefully before making your reservation, alongside our House Rules which form part of this contract.

On This Page

1. Definitions
2. Our Contract With You
3. Enjoying the Property
4. Pets
5. Price and Payment
6. Our Liability to You
7. Your Rights to Cancel and Applicable Refund
8. Our Rights to Cancel and Applicable Refund
9. Events Outside of the Parties Control
10. How We May Use Your Personal Information
11. Changes to Booking or Terms
12. Other Important Terms

1. Definitions

1.1 When the following words with capital letters are used in these Terms, this is what they will mean:

Arrival Date

The date and time on which your Booking will begin and the Property will be made available to you.

Balance Due Date

60 days before your Arrival Date.

Booking

The confirmed reservation of the Property to commence on the Arrival Date and end on the Departure Date.

Booking Confirmation

The written acceptance from us of the Booking Reservation, which may include further information such as details around arrival and departure, directions, House Rules and EV Policy.

Booking Deposit

25% of the Booking Price required when making your Booking Reservation.

Booking Price

As set out on our Website and confirmed in the Booking Confirmation.

Booking Reservation

Your request to book a Property.

Business Day

A day other than a Saturday, Sunday or public holiday in England and Wales when banks are open for business.

Contact Details

The details found on the Contact Us page of our Website and which will be set out in all communication between us and you when in written form.

Departure Date

The date and time on which your Booking will end and you must vacate the Property.

Electric Vehicle Policy

Our policy for electric vehicle charging as made available on our Website.

Events Outside of the Parties Control

As defined in clause 9.

Group

The named individuals attending the Property subject to these Terms.

House Rules

A separate document provided to you at the time of the Booking Confirmation and forming part of our contract.

Permitted Pets

Any animal attending the Property (other than assistance animals).

Property

The holiday accommodation booked by you, being Fig Tree, Laurel, or both cottages together, at The Granary, Ffordd Llyn Syberi, Eglwysbach, Colwyn Bay LL28 5SA. It includes the private patio and hot tub belonging to the cottage or cottages booked, together with the indoor swimming pool, one-acre garden, courtyard, laundry room and electric vehicle charging point, which are shared with the other cottage where that cottage is separately booked. Where both cottages are booked together, the booking is referred to on the Website as The Entire Getaway.

Terms

The terms and conditions on which your Booking is supplied to you (also referred to as Booking Terms), being this agreement and any other documentation referred to in this agreement which constitute our overall contract.

Website

conwyvalleygetaway.co.uk together with other websites which may be used by us from time to time.

We / Our / Us

Penelope Orford and Suzanne Orford, trading as Conwy Valley Getaway, The Granary, Ffordd Llyn Syberi, Eglwysbach, Colwyn Bay LL28 5SA.

You / Your

The individual who makes the Booking Reservation, who must be over the age of 18.

1.2 When we use the words “writing” or “written” in these Terms, this includes email but does not include facsimile or any messaging service or platform.

1.3 Unless the context otherwise requires, words in the singular shall include the plural and vice versa.

1.4 If any of these Terms conflict with any term contained within the Booking Confirmation, these Terms will take priority.

2. Our Contract With You

2.1 Please ensure that you read these Terms carefully, and check that the details on the Booking (including the Arrival Date and time, number of guests etc.) are complete and accurate before you submit the Booking Reservation.

2.2 These Terms will become binding between us once we issue you with the Booking Confirmation.

2.3 Your Booking is accepted only once we issue a Booking Confirmation.

2.4 The maximum number of people who can stay in the Property under the terms of the Booking will be confirmed in the Booking Confirmation. In addition to that maximum, one infant under two years of age may stay in each cottage, provided they sleep in a travel cot and are notified to us at the time of booking. Where both cottages are booked together as The Entire Getaway, the allowance is two infants in total. No other person of any age may stay at the Property beyond the maximum occupancy. We provide one travel cot per cottage on request. You are welcome to bring your own travel cot instead, but this does not increase the allowance set out above.

2.5 You agree not to arrive at the Property before the Arrival Date and to depart from the Property no later than the Departure Date. The Property will not be available at any time outside of the times reserved by you and set out in the Booking Confirmation, and you may be charged if you do not leave by the agreed time on the agreed Departure Date.

2.6 All illustrations, photographs and other imagery displayed are for illustrative purposes only and decor and layout are subject to change. No warranty or other representation is made as to the quality of the Property by us via the Website.

2.7 As lead for the Group, you are liable for the acts and/or omissions of all individuals or animals attending the Property whether permitted by us or not.

2.8 The Property is provided for holiday letting purposes only for the specified period, as detailed in your Booking Confirmation. For the avoidance of doubt, these Terms do not create a landlord and tenant relationship between you and us, and you will not be entitled to any:

• a tenancy;
• the right to sub-let the Property in part or in whole;
• an assured shorthold tenancy (AST); or
• any statutory protection either under the Housing Act 1988 or by way of a statutory security of tenure.

3. Enjoying the Property

3.1 Access to the Property is subject to adherence to these Terms and House Rules, which are contained in a separate document and form part of these Terms.

3.2 Your use and enjoyment of the Property must be solely in accordance with these Terms, the House Rules and any signage, guidance on use, safety or operational instructions given to you by us. You hereby acknowledge that enjoyment of the Property and grounds is at your own risk.

3.3 During your Booking, you shall take proper care of the Property and its contents. You may receive an invoice for any damage caused or loss suffered if the Property and its contents are not left in the same state in which they are found at your Arrival Date. You shall report to us any damage, destruction, loss, defect, or disrepair affecting the Property as soon as it comes to your attention, to allow us to investigate and take steps to rectify where deemed necessary.

3.4 Internet access is offered on the basis that it is provided for recreational use only. Neither a minimum speed, unrestricted bandwidth nor uninterrupted provision of access is guaranteed, and we will not be liable for any form of compensation or expenses claimed by you in respect of the provision or quality of internet connectivity.

3.5 Any recommendations for third party services, establishments and amenities made by us are our personal recommendations only and do not guarantee any level of service or quality.

3.6 It is your sole responsibility to ensure that the Property is suitable for you and your Group’s needs ahead of making your Booking Reservation.

3.7 We reserve the right to request your immediate departure without refund where you have, in our sole discretion, acted unreasonably, illegally, immorally or in a manner which may impair the enjoyment, comfort or health of other parties, or causes, or is likely to cause, damage to the Property.

3.8 We, or an authorised representative or agent acting on our behalf (including but not limited to tradespeople), reserve the right to enter the Property at any time for the purpose of inspection or to carry out any repair deemed necessary to the Property or its contents.

3.9 All belongings and vehicles are left at the Property at your own risk. Please ensure all of your belongings are removed by the Departure Date, as the return of any lost property cannot be guaranteed and will incur charges to post to you.

3.10 There is an electric vehicle charging point at the Property to be used by electric vehicles only, and in accordance with our Electric Vehicle Policy, which sets out the charges payable for its use. For insurance and fire safety reasons, the use of domestic 3-pin trickle chargers (commonly known as “granny chargers”) running from a standard plug socket inside or outside the cottage is strictly prohibited.

3.11 Third party providers (including but not limited to caterers, private chefs, beauty or spa treatment providers, bouncy castle or inflatable hire, entertainers, magicians and swimming instructors) are not permitted to attend the Property without our prior written permission.

3.12 Requests for permission under clause 3.11 must be made in writing no later than 21 days before the Arrival Date, to allow us time to review the request and, where required, seek approval from our insurers.

3.13 We may require a copy of the third-party supplier’s public liability insurance and any other certification relevant to the activity before permission is given.

3.14 Provided a request is made in accordance with clause 3.12 and any insurance or certification required under clause 3.13 is satisfactory to us, permission will not be unreasonably withheld.

3.15 We accept no liability for the acts, omissions or services of any third-party supplier, whether or not permission has been given under this clause. If a third-party supplier attends the Property without our consent, we reserve the right to ask them to leave.

4. Pets

4.1 Only Permitted Pets or registered assistance animals are permitted to stay in the Property. Up to two dogs are permitted per cottage (up to four dogs if both cottages are booked together as The Entire Getaway), subject to advance booking and payment of the applicable dog charge. Full details are set out in the House Rules.

4.2 Where pets that are not permitted have been brought with you for the Booking, we reserve the right to request immediate departure.

4.3 We reserve the right to refuse admission or request immediate departure from the Property if a Permitted Pet is considered to be, in our sole discretion, a nuisance or danger to others. No refund will be due.

4.4 You will be liable for any damage caused by animals or parasites introduced by your Permitted Pets.

4.5 We are not liable for any allergies that are affected as a result of pets present in a previous occupancy.

5. Price and Payment

5.1 The Booking Price will be based on your Booking Reservation and confirmed in your Booking Confirmation.

5.2 Where your Booking Reservation is before the Balance Due Date, you must pay a Booking Deposit of 25% of the Booking Price at the time of reservation. The remaining balance of the Booking Price must be paid by the Balance Due Date.

5.3 Where your Booking Reservation is made after the Balance Due Date, you must pay the full Booking Price at the time of making a Booking Reservation.

5.4 No entry to the Property will be permitted where payment of the full Booking Price has not been made.

5.5 All prices quoted include VAT where applicable.

5.6 Failure to pay the Booking Deposit or balance in full by the due dates will constitute a cancellation of the holiday by you.

6. Our Liability to You

6.1 No party can exclude or limit in any way their liability where it is illegal to do so, and this contract does not seek to exclude or limit liability which cannot be excluded or limited by law.

6.2 If we fail to comply with these Terms, we are responsible for loss or damage you suffer that is a foreseeable result of our breach of the Terms or our negligence. We are not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if it was an obvious consequence of our breach or if it had been brought to our attention by you before the loss or damage occurred. For the avoidance of doubt, we are not responsible for any transport and/or alternative accommodation costs.

6.3 We make the Property available for domestic and private use only. You agree not to use the Property for any commercial, business or re-sale purpose, and we have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.

6.4 We do not have any responsibility or liability to you (other than as outlined above) for loss of or damage to any of your items, belongings, pets or vehicles, howsoever caused.

7. Your Rights to Cancel and Applicable Refund

7.1 We strongly recommend that you take out an appropriate travel insurance policy before placing your Booking Reservation.

7.2 You may cancel a Booking before the Arrival Date by contacting us in writing using the Contact Details. Charges will apply as set out in clause 7.3 below.

7.3 Your liability for the Booking Price is dependent on the period of notice you give us, as set out below. The time and date of the cancellation is when we receive written notice from you:

Notice of cancellation received	Percentage of Booking Price payable by you
Prior to the Balance Due Date (more than 60 days before Arrival Date)	25% (the Booking Deposit)
Between 60 days and 28 days before Arrival Date	60% of total Booking Price
Between 27 days and 8 days before Arrival Date	80% of total Booking Price
7 days or fewer before Arrival Date	100% of total Booking Price

7.4 We will confirm your cancellation with you in writing and notify you of any payment or refund due to you at that time.

7.5 If you cancel your Booking, we will try to re-let the Property. If we are able to re-let the Property, we will refund money paid less our administrative costs and subject to any difference in price between the Booking Price and the re-let price.

7.6 Please note that if you need to cancel because you are ill, including where you are showing symptoms of illness (for the avoidance of doubt this includes Covid-19 and/or self-isolating due to any other contagious condition), this will be treated as a cancellation by you.

7.7 If you depart voluntarily from the Property before the Departure Date, no refund shall be given. Similarly, if you fail to show for your Booking, this will be regarded as a cancellation on the Arrival Date and will not be refundable. The following circumstances will all be treated as a cancellation by you: self-isolation or quarantine, performing statutory duties or mandatory obligations (such as jury duty, military service or incarceration), changes in personal or work circumstances, family emergencies, travel delays, vehicle breakdown, and delays with public transport.

8. Our Rights to Cancel and Applicable Refund

8.1 We may have to cancel a Booking before the Arrival Date due to an Event Outside of the Parties Control. We will promptly contact you if this happens.

8.2 If we have to cancel a Booking under clause 8.1 and you have made any payment in advance for your Booking, we will refund these amounts to you in full.

8.3 We may cancel your Booking at any time with immediate effect by giving you written notice if you:

• do not pay us when you are supposed to; or
• breach the contract in any other material way, including but not limited to any of the terms of clause 3 or the House Rules.

We shall not be liable for any refund if we cancel the contract in accordance with clause 8.3.

9. Events Outside of the Parties Control

9.1 Neither party shall be in breach of this agreement nor liable for delay in performing, or failure to perform, any of its obligations under this agreement if such delay or failure results from events, circumstances or causes beyond its reasonable control.

9.2 An Event Outside our Control includes, but is not limited to: strike, civil unrest, civil emergencies, government prohibition or restriction on all or part of the economy or trade including local lockdowns, pandemic, epidemic, environmental disaster, domestic appliance failure, temporary invasion of pests or utilities failure or interruption. An Event Outside our Control also includes extreme weather (including but not limited to snow and ice, high winds and flooding).

9.3 In the event of a pandemic, epidemic or restriction of the movement of peoples as dictated by the government or public authority, we reserve the right to issue specific terms at such a time via the Website and will communicate this to you via the contact details provided to us.

9.4 Should an Event Outside our Control occur which means the Property cannot be provided to you, we will let you know as soon as possible so a refund can be arranged for you.

10. How We May Use Your Personal Information

We will use the personal information you provide to us in accordance with our Privacy Policy.

11. Changes to Booking or Terms

11.1 We may revise these Terms from time to time.

11.2 If we have to revise these Terms under clause 11.1, we will give you at least fourteen (14) days’ written notice of any changes before they take effect, or as much notice as possible where your Arrival Date is less than fourteen (14) days before the date of the change.

11.3 If you wish to change the dates of your Booking or amend your Booking in any way, please contact us via our Contact Details. We cannot guarantee that your requests will be accommodated and reserve the right to charge for any differences in price.

12. Other Important Terms

12.1 We may transfer our rights and obligations under these Terms to another individual or legal entity, but this will not affect your rights or our obligations under these Terms.

12.2 Except for you and us, no other person shall have any rights to enforce any of these Terms.

12.3 Each of the paragraphs of these Terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in full force and effect.

12.4 If you fail to perform your obligations under these Terms and we do not enforce our rights against you, this does not mean we have waived our rights against you. If we choose to waive any of our rights under these Terms, you will be informed in writing.

12.5 These Terms are governed by the law of England and Wales. All parties agree to submit to the non-exclusive jurisdiction of the English courts. However, if you are a resident of Northern Ireland you may also bring proceedings in Northern Ireland, and if you are a resident of Scotland, you may also bring proceedings in Scotland.